Archives & Special Collections

Using the CCNY Archives & Special Collections

Visitors to the Archives are welcome to bring laptops or cameras as well as notebooks and pencils to use while working with material from the collection. For the safety of our collections, all other items (including laptop cases), must be checked into a locked cabinet during the visit.

Finding Materials in the Archives

• A large portion of the archival collections are indexed in the OneSearch Catalog
• Finding Aids are available for institutional archives as well as a number of notable collections
• Digital Collections are available through JSTOR and ARTstor.
• Online Exhibits feature materials only found at CCNY Archives & Special Collections

Reference 

Reference assistance is available by visiting the archives on the 5th floor of the Cohen Library, calling (212) 650-7609, or email us at archives@ccny.cuny.edu. We are a small staff and handle all reference inquiries in order of arrival, please be patient with us as we process reference requests. 

Print, Copy, Scan

The collections in the City College Archives and Special Collections Division holds are non-circulating, and as such, we provide technical resources for the reproduction of documents for scholarly research. 

• Copy machine, printer, and a flatbed scanner for use free of charge
• Overhead scanner for oversized documents or material requiring special handling free of charge; must be operated by CCNY archives staff.

Image Usage Rates

One-time, high-resolution image release permission is available for professional and scholarly publications. Please see our fees for permissions below:

• $100 per still For-Profit organizations
• $40 per still Non-Profit publications
• $20 per still CUNY affiliates (including alumni)

Permissions and fees for live-action clips are available case-by-case basis due to the limited amount of audio/visual materials available. There is a separate procedure for written works.

Policies and Donation Procedures

The CCNY Archives & Special Collections accepts materials on a case-by-case basis. The Collection Development Policy outlines the mission of the Archives & Special Collections and our collecting scope. Please get in touch with us for inquiries, at archives@ccny.cuny.edu.